The first step that we take before writing a job offer is Job Analysis. It’s a process of doing an in-depth analysis of a job and gathering information about the general tasks, or functions, duties, responsibilities and the outcome of a particular job.
There are two outcomes of a Job Analysis:
- Job Description
- Job Specification
Job Description is basically a list of duties & responsibilities required to perform a particular job. It generally contains the following information.
- Job Title Roles & Responsibilities
- Qualification
- Salary Range
- Skills
- Goals
Writing a good job description is utterly important for an organization because the outcome of hiring an employee is majorly depends on the available job description.
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Job Specification is a statement which tells us minimum acceptable human qualities which helps to perform a job. It is a written statement of educational qualifications, specific qualities, level of experience, communication skills required to perform a job. A job specification has the following components:
- Total Experience: It includes the total number of years of experience required to perform the job. Generally it is written in a range e.g 5-7 years etc.
- Education Qualification: It includes what degree, training or certification required for the job. Required Skills: This section includes physical, emotional, technical, and communication skills required performing a job and also including responsibilities involved in a job.
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Job description and job specification are two integral parts of job analysis. These documents are very important to find the best fit for the available job.
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Extract from Difference between Job analysis, job description and job specification